If you’re not actively involved in the operation of your payroll department, you might be under the impression that it really isn’t that complicated. However, if you were to do a little digging, you’d discover the secrets of your payroll department run deeper than you might imagine.
One of the secrets is that your department’s employees are masters of customer service. Few people realize the amount of pressure that the payroll department operates under. After all, it’s not simply a matter of making sure that everyone gets their checks on time. There are reports that constantly need to be updated, regulations that need to be considered, and personnel issues to solve. Throughout it all, payroll department personnel maintain a professional demeanor and keep their tempers in check, no matter how poorly they may be treated by other personnel.
Another of the secrets of your payroll department is that personnel are in constant contact with any number of other business agencies, including the Treasury Department, the Social Security Administration, and various banks and finance companies—not to mention occasionally having to deal with the Department of Child Support Services and even the Internal Revenue Service. Companies that offer health insurance also usually have their payroll departments dealing with any number of different insurance carriers.
Being masters of complex financial software is yet another of the secrets of your payroll department. While it might seem that all they have to do is input some numbers here and there, the fact is that many of the financial programs used by payroll departments are extremely complicated. Unlike expense report software, payroll software can be far from intuitive. Fortunately, most of the people working in the payroll department are fluent in accounting practices, allowing them to make sense of what is sometimes a hopelessly convoluted program.
When you think about it, much of the time, you probably don’t even have to think about the payroll department. It just seems to function. The only time most people deal with the payroll department is when something goes wrong—and in most cases, that happens on a very infrequent basis. Every day, every person in the payroll department is making sure that all of the various reports, filings, expenses, and payroll deductions are being handled, allowing the rest of the company to never even consider the Herculean tasks taking place in the department.
The payroll department’s real secret? A commitment to 100% accuracy in everything they do, which makes their job and the financial health of the company that much more assured.
Our choice of Chrome River EXPENSE was made in part due to the very user-friendly interface, easy configurability, and the clear commitment to impactful customer service – all aspects in which Chrome River was the clear winner. While Chrome River is not as large as some of the other vendors we considered, we found that to be a benefit and our due diligence showed that it could support us as well as any large players in the space, along with a personalized level of customer care.
We are excited to be able to enforce much more stringent compliance to our expense guidelines and significantly enhance our expense reporting and analytics. By automating these processes, we will be able to free up AP time formerly spent on manual administrative tasks, and enhance the role by being much more strategic.